Full-Time

AP Coordinator

Michigan/Remote work eligible
$20/Hour

Position Summary

The Accounts Payable Coordinator performs a variety of general account keeping tasks including, but not limited to: accurately sorting and coding accounting data from a variety of sources, and posting such data to books of record. This is an entry‐level classification with work being performed according to specific guidelines and operating procedures requiring some independent judgment. Skill is required in working with computers, other employees and the general public.

Typical Duties and Responsibilities

• Manually process invoices sent via email, clinic folders and paper mail
• Manage AI invoice processing software
• Match invoices to packing slips and reconcile monthly vendor statements
• Audit, code and verify bills to be paid. Record account number and customer vendor number on invoice, validate approval, enter invoice information into computer, and run reports.
• Distribute invoices to correct approvers, manage workflows and due dates
• Process patient refunds from the billing department
• Manage the vendor payment process
• Mail out vendor payments following approval by the Chief Financial Officer
• Prepare monthly journal entries
• Vendor maintenance, documentation and communication, including maintaining W9 and Certificate of Liability Insurance on all vendors
• Assist in 1099 annual preparation and filing
• Prepare information for audit requests as needed
• All other duties as assigned

Knowledge, Skills, Abilities

• Strong interpersonal and oral-communication skills
• Ability to maintain outgoing, friendly attitude
• Desire to learn and grow professionally
• Ability to work with interruptions and to manage multiple priorities
• Ability to meet deadlines and manage time effectively
• Ability to work from home primarily unsupervised, while maintaining standard hours and communication with the Accounting team, MCDC center staff and vendors.
• Should possess above average knowledge/experience using a computer and software. Experience using MS Word, Excel and Outlook is required. Dentrix, Dynamics GP and Doclink experience a plus.
• Excellent verbal and non‐verbal communication skills – must be comfortable contacting vendors
• Efficient with business machines and communication tools (10-key calculator, fax, copier, scanner, credit card terminal, multiple phone lines, MS Teams, etc)
• Ability to maintain professional demeanor at all times
• Exhibit strong attention to detail
• Experience with facilitation, problem solving, and presentation skills

• Onboarding & Training: We offer a comprehensive onboarding and training process that starts on your first day with us. 
• Mentorship & Development: Your career goals are closer than ever! Get one-on-one mentorship with our experienced operations team leaders to accelerate your career.  
• Room to Grow: When it is time for the next step in your professional journey, we are ready to help you reach your next destination with career path options that suit your professional and personal goals. 
• Tuition Assistance: With education assistance, continue on your journey of learning and furthering your professional development.
• Network of Support: You have team of experts to support you so you can concentrate on your job tasks

We are also looking for the following: 

• 2 years Accounts Payable experience preferred
• Associate degree with focus in Accounting preferred (or equivalent)

Job Specification

• High school diploma or equivalent required
• 2 years Accounts Payable experience preferred
• Associate degree with focus in Accounting preferred (or equivalent)