• Accounts Payable Specialist I

    Job Locations US-MI-Petoskey
    Regular Full-Time
  • Overview

    Position Summary

    The Accounts Payable Specialist I performs a variety of general account keeping tasks including, but not limited to: accurately sorting and coding accounting data from a variety of sources, and posting such data to books of record. This is an entry‐level classification with work being performed according to specific guidelines and operating procedures requiring some independent judgment. Skill is required in working with other employees and the general public.


    Typical Duties and Responsibilities

    • Process invoices sent via email and white mail
    • Match invoices to packing slips
    • Audit, code and verify bills to be Record account number and customer vendor number on invoice, validate approval, enter invoice information into computer, and run reports.
    • Distribute invoice for approval to pay
    • Print and obtain signatures on all accounts payable checks
    • Mail out vendor payments following approval by the Chief Financial Officer
    • File all vendor information and payments
    • Process credit card payments
    • Process refunds from the billing department
    • Prepare journal entries on a monthly basis
    • Assist with monthly reconciliation of general ledger accounts
    • Assist with distributing financial reports
    • Create and issue donation receipts for all cash and non‐cash donations received
    • Prepare information for audit requests as needed
    • All other duties as assigned

    Knowledge, Skills, Abilities

    • Effective human relation skills
    • Ability to maintain outgoing, friendly attitude
    • Ability to work with interruptions and to manage multiple priorities
    • Ability to meet deadlines
    • Ability to work unsupervised
    • Ability to maintain professional demeanor at all times
    • Excellent verbal and non‐verbal communication skills
    • Should possess above average knowledge/experience using a computer and software (Microsoft Word, Excel, Outlook, Dentrix, and Internet)
      • Dynamics GP and DocLink experience a plus
    • Familiar with business machines (calculator, fax, copier, scanner, credit card terminal, multiple line phone sets)
    • Experience with facilitation, problem solving, and presentation skills


    Job Specification

    • High school diploma or equivalent required
    • Accounts Payable experience preferred
    • Associate degree with focus in Accounting or 2 years of study in Accounting is a plus


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